Order must be maintained: please print and file everything important

Rough e-mail Christmas cleaning at English government authorities

The "Freedom of Information Act" will also come into effect in England at the end of the year: Authorities will then have to grant interested parties such as citizens and journalists access to stored documents. To avoid embarrassment, the order was ied shortly before the holidays to open all e-mail boxes and delete everything that is older than three months. But to print out before.

You have to know how to handle paper. In one case, the shelves are full of lovingly labeled file folders in which the boss can find what he is looking for at the flick of a wrist – only he himself cannot find it. The other person has wild piles of paper on his desk, in which he can find what he is looking for at the touch of a button – only the boss can’t. The one who gets rid of more work is clear – but so is the one who looks better to the boss.

The effect is much better when there are not enough files with stenciled or computer-labeled jerks, but at least there are no piles of paper on the desk. Thanks to computers and e-mail, such a paperless office is now quite feasible. Auber in editorial offices, of course, because there the letter carrier brings a few kilos of supplies of heating material every day, called "Press releases".

Who writes – on paper – stays

However, the boss of an electronically working employee often wonders what he actually does all day long. Three letters sent per day on a dead tree are still more impressive than 30 e-mails. And some bosses can’t or don’t want to bother with mail and files either. This is what I got to feel when I wanted to quit my job at a mobile provider after 2 1/2 years and my new supervisor announced it:

I expect a proper delivery of your collected works – printed and in folders, as it should be. I’m not going to sit down at your computer!

Now I had to make up for what I had spared myself for 2 1/2 years. Now I was printing from morning till night. First the toner ran out, then the paper, after about 3,000 sheets the space on the desk – because fortunately for me, the folders were just out and the new delivery was not expected until a week after my planned departure – and after about 4,500 sheets, finally the printer mechanism broke down. With that the boss then had a sympathy. Whether he ever looked at more than ten of the 4,500 pages was not passed on to me; he also left the company a few months later.

Disposing of potentially dangerous legacy data

Like this "under prere" But English employees must have felt that they were working in a different way now. On the one hand, their bosses have pushed through the law that will require all telephone and Internet providers in the EU to retain connection data for 12 months. On the other hand, they also know about the dangers of proper archiving.

Archiving e-mails in particular makes work much easier, because old contacts and information can be found again using the search function. But it can be very embarrassing – "what do I care about my stupid gossip from yesterday?" just does not let itself on "what do I care about my stupid mail from yesterday?" TRANSMITTED. This cost the British minister David Blankett his job when a compromising fax was shredded against regulations, but the corresponding e-mail resurfaced 18 months later. And Microsoft has already had some unpleasant experiences with archived e-mails.

Since from 2005 on also in England the "Freedom of Information Act" which obliges the authorities to provide information to interested citizens and, for example, journalists (Freedom of Information Act), it was quickly ordered to clean the disks and delete all e-mails on the computers that are more than three months old (inspection action before the inspection of files). After all, one does not want to slip on one’s own law.

"But before shredding please make a photocopy!"

But what if the mails are really important?? Yes, yes, even then these are to be deleted to free up space in the computer, according to the service order. But before that, print them out and file them – order has to be nice! And it is to be avoided that the impression arises that in English Behorden was not worked. Since the introduction of computers, there simply hasn’t been enough paper on the shelves. Now they are full again. Full enough that nothing really important can be found anymore. Danger averted.

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